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Attendance Tracking Software

Attendance Tracking Software streamlines HR tasks like timesheets, scheduling, time-off. It automates manual processes, saving time & reducing errors. The tools track check-ins, breaks, absences, overtime for payroll accuracy. They benefit startups & small businesses on tight budgets by automating time tracking efficiently with minimal costs. Cloud apps also enable remote tracking for distributed work. The tools support contact tracing and monitor on-site employees for potential exposures. Real-time data assists with audits and employment law compliance.

5 Best Attendance Tracking Software for 2023

  • NCheck Bio Attendance
  • Securtime
  • Tankhwa Patra
  • Bitrix24
  • QuickBooks Time

List of Top Attendance Tracking Software with Reviews

Last Updated on: February 24, 2024

NCheck Bio Attendance Verified

NCheck Bio Attendance is an automated attendance management and time tracking solution designed for businesses, schools, and organizations. Founded in 2000 and headquartered in New Delhi, India, NCheck offers biometric devices paired with software to enable touch-free attendance marking via face recognition, fingerprints, or RFID cards. It provides real-time visibility into attendance data along with analytics on absenteeism, overtime, late arrivals, and more. NCheck aims to save time, reduce payroll errors, and improve workforce productivity and accountability through its robust biometric attendance system.
Free/Paid

2000

  • Accurate Tracking
  • Multiple Locations
  • Real-time Updates
  • Face Recognition
  • Flexible Settings
  • Cloud Integration

Securtime Verified

Securtime is a leading developer of advanced workforce management, access control, and video analytics software founded in 2004 and headquartered in the UK. Securtime’s solutions enable organizations to better manage employees, contractors and visitors while ensuring compliance, security, and productivity across distributed workforces. Its key technologies include time & attendance, access control, video systems integration, health & safety, analytics and mobile & workforce management apps. Securtime serves industries with dynamic work environments including construction, healthcare, government, education and facilities management.
Free/Paid

2004

  • Real-time Monitoring
  • Role-based Access
  • Automated Payroll
  • Location Tracking
  • Custom Widgets
  • Timesheet Approvals

Tankhwa Patra

Tankhwa Patra is a Nepali language digital ledger company founded in 2021 in Kathmandu. It has developed an easy-to-use mobile and web app to help micro, small and medium enterprises record income/expenses, generate invoices, manage inventory, and automate accounting. Tankhwa Patra provides bookkeeping tools specifically tailored for Nepali-speaking business owners who struggle with complex accounting software. With its intuitive, localized platform, Tankhwa Patra aims to empower underserved MSEs to efficiently manage their finances and make data-driven decisions.
Free/Paid

2021

  • India Centric
  • Intuitive Interface
  • Local Language
  • Paperless Attendance
  • Dedicated Support
  • Automated Compliance

Bitrix24

Bitrix24 is an all-in-one collaboration and work management platform developed by Bitrix, a software company founded in 1998 in Russia. Released in 2012, Bitrix24 provides tools for task and project management, document collaboration, CRM, calendars, chats, video calls, and more on a single cloud-based system accessible via web and mobile. It is designed primarily for small to mid-sized businesses to improve team productivity and streamline workflows. Bitrix24 offers a free plan for up to 12 users as well as paid subscriptions with expanded capabilities.
Free/Paid

2012

  • Cloud Platform
  • Flexible Workflows
  • Social Intranet
  • Robust API
  • Project Management
  • Powerful Integrations

QuickBooks Time

QuickBooks Time is an online time tracking and scheduling software designed for small businesses by Intuit, the makers of QuickBooks accounting software. Launched in 2010, it enables businesses to track employee hours across projects, generate invoices based on hours worked, manage payroll, schedule shifts, and get timesheet approvals. Seamlessly integrated with QuickBooks Online, it provides real-time visibility into labor costs and productivity. QuickBooks Time aims to simplify time tracking and billing for small business owners and bookkeepers.
Free/Paid

2010

  • Automatic Syncing
  • Project Tracking
  • Real-time Insights
  • Intelligent Forecasting
  • Flexible Billing
  • Custom Widgets

What is Attendance Tracking Software?

Attendance tracking software is a type of human resources (HR) application that helps companies and organizations digitally manage employee attendance, schedules, and time-tracking. The core function of this type of software is to automate paper-based attendance processes.

It allows employees to digitally clock-in and clock-out either via desktop software, mobile apps, or hardware time clocks connected to the system. Their sign-ins/outs can then be tracked against scheduled shifts. This provides an accurate record of hours worked.

More advanced attendance management software goes beyond basic time tracking. It integrates features like absence requests, leave approval workflows, and attendance points/incentive systems. Employees can request time off digitally, and managers can centrally approve or deny requests.

Data from sign-ins, scheduled shifts, and time-off is compiled into attendance reports. Common reports show weekly/monthly attendance totals, absenteeism rates, overtime hours, and other metrics. These help businesses analyze time and attendance trends over time.

Many platforms integrate with payroll and HRIS systems to streamline hours entry into pay stubs. They may also include added capabilities like a company directory, task management, and communication boards.

Features of Attendance Tracking Software

  • Check-in/Check-out: Employees can clock-in and out from workstations or mobile apps.
  • Timesheet Creation: Automatically generates digital timesheets for payroll processing.
  • Time-off Requests: Enables employees to request and managers to approve leaves.
  • Shift Management: Helps create work schedules and assign shifts.
  • Reporting: Offers attendance summaries and analytics on adherence to schedules.
  • Geo-location Tracking: Some tools use GPS to track on-site check-ins.

Benefits of Attendance Tracking Software

  • Cost savings: Avoid expenses of paid attendance software for basic needs.
  • Accessibility: Cloud-based options enable remote tracking via mobile.
  • Scheduling ease: Creates and manages work schedules in one place.
  • Leave management: Streamlines processes for time-off approvals.
  • Insights: Provides visibility into attendance patterns and optimization areas.
  • Scalability: Grow with business needs via optional paid upgrade plans.

Limitations of Attendance Tracking Software

  • Limited Features: Advanced analytics, customization, and integration may be absent.
  • Storage Restrictions: Data storage caps could be insufficient for large teams.
  • Support Availability: Rely more on forums than phone/email support like paid versions.
  • Offline Tracking: Real-time sync requires constant internet connectivity.
  • Compliance Issues: May lack advanced tools for industry-specific regulations.
  • Advertisements: Some use advertising models that display promotions.

How To Choose Attendance Tracking Software?

Consider team size, features required, ease of use, reliability, compatibility, customization, and growth potential when selecting attendance management software. Read reviews, evaluate integrations, and check local compliance coverage to pick the right solution. Thorough research leads to software fit for your unique attendance management needs.

Here are some key factors to consider while choosing them:

  • Employee Tracking: Check that the software can accurately track when employees clock in and out, log breaks, and account for overtime. Look for features like geofencing, photo check-ins, and time tracking.
  • Device Compatibility: Consider if the software works across desktop, mobile, and any time clocks or hardware you use. Employees should be able to easily clock in/out from any device.
  • Leave and Absence Management: Quality software integrates with your leave and attendance policies, allowing easy requests, approvals, and accrual tracking.
  • Reports and Analytics: Review the built-in reports and ensure they provide the data you need on hours worked, leave usage, overtime trends and more. Consider customization options.
  • Payroll Integration: For automatic processing, choose a solution that integrates seamlessly with your payroll system to avoid manual hours entry.
  • Scalability: Think about your company size now and future plans. Ensure the software can support employee growth over time.
  • Cloud-Based: Cloud software is usually more cost effective and allows remote access. On-premise solutions require server setup and updates.
  • Pricing: Consider startup and ongoing costs. Per-employee pricing is usually most affordable for growing companies.
  • Support: Check customer reviews and test out support response times. Ongoing training and assistance are important.
  • Mobile App Quality: If using mobile time clocks, test the application’s usability and offline functionality.

Frequently Asked Questions: Attendance Tracking Software

How does attendance tracking software work?

Employees clock in and out using various methods like biometric readers, mobile apps, or web portals. The software records this data and calculates hours worked, overtime, absences etc. It can integrate with payroll systems.

What are the benefits of using attendance tracking software?

Benefits include time savings, accuracy, better payroll management, increased productivity, and insights into employee attendance patterns. It eliminates manual processes and spreadsheets.

What types of attendance data can the software track?

It can track clock in/out times, overtime, holidays, weekends, breaks, early/late arrivals, total hours worked, absences, leaves and more. Some systems include GPS tracking.

Can attendance software integrate with other systems?

Yes, leading solutions can integrate with HRMS, payroll, project management and other systems via APIs. This eliminates dual data entry and ensures accuracy.

Is attendance software secure?

Reputable software providers utilize security measures like data encryption, role-based access, and authentication protocols to ensure data security and privacy. Cloud-based systems have stringent security standards.

How much does attendance tracking software cost?

Costs vary based on number of employees, features and deployment method. Cloud-based solutions are paid monthly/annually starting from $2 per user. On-premise solutions have higher setup costs.